Annual Progress Reporting


It’s vital that we find out about, and report on, the difference our research funding makes for men with prostate cancer, so that we can continue to emphasise the value and importance of funding prostate cancer research. To help us do that better, we’ve made some changes to the way we find out about both the short and long term outcomes of the research we fund, as well as its ultimate impact.

Grant Management System

All progress report forms are available online under your grant record on our Grant Management System. Please refer to our Progress Reporting User Guide for further information.

Publishing your research

In order to create a step change in our knowledge of prostate cancer, we need to be open in our communication and dissemination of the research we are funding. This is so that others may learn from and build upon this vital research, and we expect the researchers we support to share this same ethos.

We want to maximise the impact and reach of the research we fund, and ultimately we want to see this research benefiting men with, or at high risk of, prostate cancer and their families. To facilitate this, the research we support must be freely available to our supporters and to the research community through open access publication.

Publication Policy

All grant holders must comply with our Publication Policy:

  • Results should be published in such a way that allows unrestricted access to the data and information, and the research must be made publicly available as soon as possible.
  • All research manuscripts accepted for publication in a peer-reviewed journal should be done so in an open access format in all but very exceptional circumstances. Electronic copies of all manuscripts must be made available via Europe PubMed Central as soon as possible, although certainly no later than 6 months from the date of publication.
  • Once the results have been published, any relevant data and materials must be made available to other researchers upon request (subject to ethics, approvals and Intellectual Property consideration).
  • Investigators must inform us as early as possible when the results of their work has been accepted for publication or presentation.
  • Researchers must acknowledge the financial support from Prostate Cancer UK in the following format:

“This work was supported by Prostate Cancer UK through a [Award Type] ([GRANT REFERENCE]).”

Open Access Reimbursement Scheme

To support open access publication, we offer a fund to contribute to the fees levied by journals to publish open access through the Gold route. 

This fund is only eligible for grants awarded under the 2016/17 Research Innovation Awards & Travelling Prize Fellowships schemes, and for all grants awarded in 2017/18 or later (grants awarded earlier than this were able to include open access fees within their project budget and so are not eligible for this scheme).

Full eligibility criteria and further information is detailed in the guidance notes. In summary, an article is only eligible for support from Prostate Cancer UK if it is an original article resulting from research directly funded by the charity. The paper must be reporting primary research and must have been accepted for publication in a recognised peer reviewed journal (as indexed in the PubMed journal list).

This is a limited resource and should only be used if institutional funds and/or other block grants to fund open access fees are not available. 

Submissions should be made directly to the Prostate Cancer UK Research Team once the manuscript has been accepted for publication and before it is published. To request for reimbursement of open access fees, please read through the guidance notes and email a completed application form to

Site Visits

We are keen to hear about the progress being made with your research and are here to offer advice and support if you ever experience any delays or set backs.  That's why we intend to carry out site visits during the lifetime of the grants we are funding.  We will endeavour to meet up with every award holder during the project and we would welcome invitations for our staff to come and visit you at your Research Institution.

Extensions & Change Requests

We understand that research does not always go to plan and so we will consider requests for extensions or changes to the project.  Any such request must be absolutely necessary and well justified, and must be approved by the Research team at Prostate Cancer UK. Please note that we are unlikely to agree to any changes which will result in an increase in the overall value of the grant.

If you wish to make an extension or change request, please complete our template form and return it to


Invoices must be submitted to quarterly in arrears, beginning from the start date as stipulated on your start certificate.  The invoice must quote the project reference and PO number, and must only include costs incurred during the corresponding claim period.  Costs should be broken down into the four headings below, with a more detailed breakdown provided as a supporting document (including the name of any staff member whose salary is being met through this grant):

  • Staff Costs
  • Research Expenditure
  • Animal Costs
  • Other Costs

Claims must be submitted within 30 days of the end of the corresponding claim period, with the exception of the final claim, which must be submitted within six months of the end of the Grant Period.  Your claim will not be reimbursed if it contains expenditure incurred more than six months before the claim period.  Please note, final claims for each year will not be reimbursed until the delivery of a satisfactory progress report.

Virement between budget headings is permissible but only with prior written approval from the Research team at Prostate Cancer UK.

For full details please refer to our standard terms & conditions.

Making Progress: Early Career Researcher Networking Day

We feel it is important to support and encourage the early career researchers we are funding, in order to build the next generation of leading prostate cancer researchers.  That's why we hold an annual networking day for all of the early career researchers we are supporting. 

This event provides a prime opportunity to establish connections with other researchers at a similar stage in their career as well as provide a forum for you to present your research findings.  Furthermore, you will meet and hear from some of the leading prostate cancer researchers in the UK, learn more about the work of Prostate Cancer UK and obtain key skills and advice to help you forge a successful career in prostate cancer research.

The next Making Progress Day will take place in autumn 2017

Contact us

If you have any queries regarding the above, or if you would like to discuss your project further with us, please contact the Prostate Cancer UK Research team on: